Pen Friend Clubs of Japan 青少年ペンフレンドクラブ



Pen Friend Clubs of Japan 青少年ペンフレンドクラブ

Privacy Notice

If you are a resident of European Economic Area (EEA), please read the Privacy Notice carefully.
For whom other than the above, please proceed to the application form at the bottom.


The EU General Data Protection Regulation ("GDPR") is applied when processing personal data of persons are in the EEA since May 25, 2018. This section explains the grounds when PFC processes personal data based on GDPR and explains the rights of data subjects within the EEA concerning the processing of personal data by PFC.
In addition, the following contents may be updated.

*For more details, please see the explanation of GDPR by the European Commission.

Reason for processing personal data

  1. Consent from data subject
    Based on the consent of those who reside within the EEA and who wish to use the service to introduce correspondents to Japan (hereinafter referred to as "data subjects"), the PFC collects information on data subjects, It can be used.
    You can withdraw consent at any time. If you withdraw your consent, you will not be able to use the referral service, which the PFC needs to collect or use information gathered or used based on your consent. To cancel your consent, please click the following.
    Click here
  2. Controller's legitimate interests
    PFC office process your personal data for three scenes below. It is necessary for providing appropriate service to you and we do not obtain sensitive data of data subjects. As we process your personal data carefully and limitedly, we consider the risk of privacy infringement is extremely low.
    A) In order to recruit members in Japan who wish to correspond with overseas residents, PFC needs to acquire minimum personal data of yours to make it possible to find correspondent partners.
    B) Only when a PFC member wish to correspond with you, we provide "address and name" of yours to the PFC member. Obviously this is necessary for sending a letter directly to you from the PFC member.
    C) Your personal data posted in the PFC bulletin magazine is limited to "name (excluding family name), country, age, gender, hobby and a message to other person". and we do not include sensitive data that PFC obtains from data subjects.

Rights of data subjects

Each data subject has the following rights regarding its own personal data held by PFC.

Description of personal data and delivery of copies etc.

When you intends to receive explanation about your personal data possessed by PFC, or when intending to receive explanation on usage method, and furthermore, click on the following.
Click here

About correction of personal data

If you are convinced that its own personal data owned by PFC is inaccurate and seeks to amend the information, please click on the following.
Click here

About deletion of personal data

If you are seeking to delete your personal data owned by PFC, please click on below.
Click here

About filing objections

If you intend to file an objection on the processing of your own personal data possessed by PFC, please click on the following.
Click here

Controller's information

The contact detail of PFC is as follows.
Japan Post Co., Ltd.
100-8792 Otemachi Place West Tower 3-1 Otemachi 2-chome Chiyoda-ku, Tokyo

Other information

  • Personal data acquired by PFC will not be transferred to a third country other than Japan.
  • Personal data of a data subject acquired by PFC will be discarded for the period of six months when a PFC member in Japan will apply for the data subject as an overseas correspondence.
  • When going through the top page of the Japan Post Website (, we collect cookies to analize the access log. This cookie includes the domain name and IP address of the person who accessed it, It includes the type of browser you are using, the date and time of access, etc. The access log is used as statistical purpose only.

(Inquiry destination)

  1. For those living within the EU
    The PFC, which handles personal data in the EU as either "administrator" or "processor", appointed the Data Rep as the "data protection agent" for the purpose of GDPR. For inquiries etc., please see the attachment (PDF:270kB).
  2. If you live outside the EU
    Please contact the administrator Japan mail directly.
    (In the case of mailing)
    Japan Post Co., Ltd.
    100-8792 Otemachi Place West Tower 3-1 Otemachi 2-chome Chiyoda-ku, Tokyo
    (In the case of mail)

About the exercise of rights by data subjects

Where the data subject requires the explanation, modification, deletion or delivery of copies of his own personal data,
① Address, ② Name, ③ Specify details of requests to PFC,
Please send it by mail or e-mail to the data protection agent.
please see the attachment (PDF:270kB).

Application Form for Japanese Pen Friends

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